Pricing

Pricing that reflects your organization—not the number of young people you serve.

Most youth-serving software scales its price with the number of records you keep, which quietly penalizes growth. BridgeCase never charges per young person or family served. Pricing is based on how your organization operates: staff users, programs, modules, and the governance you need.

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Packages

Four packages, one shared data model.

Every package includes the complete participant-and-household record — one person, one household, many programs is never sold piecemeal. Packages differ in modules, governance, and the depth of support around them.

For smaller programs and single-program teams

Essentials

For organizations running one or two programs on spreadsheets and inherited forms — a mentoring nonprofit, a neighborhood youth program, a small family-services team. Essentials puts the connected participant-and-household record at the center without asking a small staff to operate an enterprise system.

Participant & Household 360 records — the shared data model, complete
Programs, Intake & Enrollment plus one additional core module of your choice
Configurable forms, statuses, and your own terminology
Standard reports and full data export
Role-based access sized for a small staff team
Guided remote implementation and email support

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For multi-program nonprofits

Growth

For nonprofits running several programs that currently live in separate tools — mentoring in one system, internships in a spreadsheet, referrals in email. Growth connects them so a participant enrolled in three programs is one record with one history, not three copies to reconcile.

Everything in Essentials
The full module set: Mentoring, Workforce & Internships, and Family Resources & Referrals
Cross-program outcomes reporting with saved funder report definitions
Workflow automation: tasks, reminders, and expiration alerts
Data migration from spreadsheets and prior systems, with validation
Priority support with a named point of contact

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For municipalities, counties, districts, and campuses

Public Sector & Education

For city and county departments, school districts, and colleges whose purchase involves IT security review, procurement rules, and more than one stakeholder. This package is structured to move through formal review — documentation first, and contract terms that match how public budgets actually work.

Everything in Growth
Department-, site-, and school-level roles and permissions
Security documentation and support through your IT and vendor review
Procurement support: RFP responses, security questionnaires, and vendor forms
Integration scoping for your identity and data systems
Agreements aligned to fiscal years and multi-year purchasing

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For provider networks, funders, and multi-organization initiatives

Network & Enterprise

For foundations, intermediaries, and networks where multiple organizations serve overlapping families — and network-level reporting has to respect each provider's ownership of its own records. Governance is the product here, and it's scoped with every member organization at the table.

Everything in Public Sector & Education
Multi-organization workspaces with governed, consent-based data sharing
Network-level reporting across providers without pooling raw records
Enterprise governance: audit history and export controls at scale
A dedicated implementation lead and phased rollout planning
Role-based training tailored across member organizations

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Not sure which package fits? Tell us what you run and what you have to report — the solutions overview maps common organization types to a starting point, and a scoping conversation settles the rest.

How quotes are built

What your price depends on.

A tailored quote isn't a mystery box. These eight inputs determine it — and we'll walk through each one with you before any number is on paper.

Staff users: Counts the staff and authorized program roles who sign in — never the young people and families whose records you keep.
Programs and locations: How many programs, sites, and departments you're launching now, and what a realistic second phase looks like.
Modules: Which modules you turn on at launch — mentoring, workforce and internships, referrals, outcomes reporting — and which can wait.
Data migration: The volume and condition of legacy data to map, deduplicate, import, and validate before anything goes live.
Reporting requirements: The funder, board, and council report definitions we configure with you so they can be reused every reporting period.
Integrations: Identity and data integrations with the systems your organization already runs, scoped and tested during implementation.
Support level: The support and training model your team needs — from guided remote onboarding to a dedicated implementation lead.
Network & enterprise governance: Multi-organization sharing, audit, and export-control requirements for networks, funders, and public agencies.

Four commitments in every quote.

However your package is configured, these hold. They're the reasons organizations that outgrew their last system don't outgrow this one.

No per-participant fees: Serving more young people and families never raises your price. Growth in your caseload is your mission working — not a billing event.
Software and implementation itemized separately: Your quote separates recurring software from one-time implementation, so finance teams and funders can see exactly what they're approving.
Your data stays yours: Full export of your records is part of every package. Leaving should never require a negotiation.
Modules phase in — you never re-platform: Start with the modules you need. Ones you add later attach to the same records, so there's no migration between tiers.

Implementation is quoted with the same honesty.

One-time implementation is itemized separately from software: discovery, configuration, approved-data migration, and role-based training — scoped to your programs, not a package default.

See the implementation approach

Pricing questions, answered plainly

Why don't you publish prices?

Because a single published number would be wrong in both directions. A two-person mentoring nonprofit and a county youth department differ enormously in staff users, modules, migration scope, and governance requirements — a flat price overcharges one and underserves the other. Instead, we scope your configuration in a short conversation and send a written, itemized quote you can circulate internally. We would rather quote accurately than advertise a number most organizations would never actually pay.

Do you charge based on how many young people or families we serve?

No. Pricing is based on staff users, programs, modules, and governance needs — never participant or household counts. A system that charges per record penalizes exactly the growth your funders are asking you to demonstrate, and it creates a quiet incentive to keep records out of the system. We priced BridgeCase so that the right answer — record everyone, connect every household — is never the expensive answer.

How do you work with nonprofit budgets?

Packages are sized to organizational scale, so a small team isn't paying for enterprise governance it doesn't need. We can phase modules across budget years to spread cost, and the itemized quote is written so it can go directly into a grant application or board packet. If a funder is covering part of the purchase, we'll structure the documentation the way that funder needs to see it.

Can we purchase on a multi-year agreement or with grant funds?

Yes. We align agreements to fiscal years, grant periods, and multi-year awards, and we can hold implementation timing to match when funds become available. For public-sector buyers, we work within your procurement process — RFP responses, vendor forms, security questionnaires, and contract review are part of the Public Sector & Education package, not an extra negotiation.

What do implementation costs actually cover?

Discovery of your current workflows and reporting obligations; configuration of programs, forms, statuses, roles, and terminology; migration and validation of the data your team approves; role-based training; and launch support with a scheduled post-launch refinement pass. It's one-time work quoted separately from software, and its size depends mostly on migration scope and how many programs launch at once. The implementation page describes each phase in detail.

Can we start small and add modules later?

That's the expected path for most organizations. Because every module reads and writes the same participant and household records, a module you add in year two attaches to the history you've already built — mentoring data doesn't need to be re-entered when you turn on internships. Starting narrow costs you nothing structurally.

Get a quote built on your actual configuration.

Tell us your programs, staff count, and reporting obligations. We'll send a written, itemized quote you can put in front of your board, your finance team, or your funder.

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No youth or family data is required to request a demo.